Terms & Conditions

This agreement, including the terms and conditions set forth herein (Agreement) are between OverDrive Services, LLC and its affiliates (hereafter OverDrive), and your company (You or Company). This Agreement involves OverDrive’s assigning staff (Assistant or Assistants) to serve Company. OverDrive may provide a variety of Assistants for your needs at your request. These Assistants may perform, or may be trained to perform, the following roles that include, but are not limited to; Legal Assistants, Bookkeepers, Accountants, Case Developers, Credit and Collections and Back Office Personnel, General Administrative Staff, Customer Service Representatives, Marketing, Sales Support, or any others you require and as agreed.

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Services Provided

You may choose the service plan that suits your needs. The details of each plan are outlined at the time of sign up and at https://www.overdriveservices.com/get-started. If you are unsure about your needs, we will collaborate with you and tailor a plan specifically suited to your firm.

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Pricing and Billing

This is a monthly recurring subscription. By signing up, you agree to a minimum three-month (six-month if Sales or Social Media) non-cancellable Initial Term during which you may upgrade your Service Plan. You may also cancel your plan after the Initial Term provided a 30-day advance notice is given no earlier than the end of the second full month of service. Any initial discounted months or promotions will revert to normal billing at the end of the promotional period. Company may select from the Service Plans alluded to above or OverDrive and Company may agree on different service levels and pricing. Unless otherwise agreed, there are no set-up fees.

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Your subscription begins when you sign up and remit the first payment. Once subscribed, it can take from one to three weeks for your Assistants to be selected. The time between your initial subscription payment and our selecting the Assistants will be credited to your second monthly payment.

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Orientation and Training

Once selected, we take your Assistants through OverDrive’s orientation which includes policy review and setup. Once completed, they begin their work for you. We encourage you to be ready to work with them since the subscription payments will not abate or be credited if your Assistants are idle.

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Company is responsible for training and orienting the Assistants as to the specific tasks, Company’s technology, and the like.  A key success factor is the degree to which Company’s representatives work directly and frequently with the Assistants, particularly in the early weeks, teaching them what they need to know and the specifics of Company’s practice protocols.

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Specialist Work Schedule

Your Assistants will work full time for you and your monthly subscription price will be the same each month regardless of the actual work days in any month. Company has the flexibility of working with the Assistants on Company’s preferred times. Assistants will not be required to work more than the selected Service Plan provides without Company incurring overtime of 1.5 times their fee, or unless time off is given in lieu of overtime as agreed. Assistants will accrue 10 days of vacation during the year at a rate of .833 days per month and 5 days of Personal Leave per year which are ordinarily sick days. Personal Leave days will be made up. Though earned, unless exceptions are made, no vacation will be taken until the 3rd month. Should any Assistant become ill and unable to report for work for any two-week period, OverDrive will replace the Assistant. Personal leave days will be made up within 60 days, so invoices rarely vary. Assistants will be off on traditional US holidays plus Christmas Eve Day, New Year’s Eve Day, Easter weekend including Good Friday and any Company-specific days off. Should any holiday fall on a Saturday, the previous Friday is normally an off day. If the holiday falls on a Sunday, the following Monday is usually an off day. 

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Payments and Termination

Payments are monthly and due in advance. Thereafter and on an ongoing basis, Company will pay by credit card or electronic transfer which will occur automatically unless other arrangements are made. If your payment is not received or your credit card fails to process, we will notify you. If the problem persists beyond 48 hours, OverDrive reserves the right to stop work until the problem is resolved. Payments are earned when received. Company agrees that no refunds of any kind will be given once payment is made unless there is an error.

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Additional Services Requested

As your requirements change, please let us know and we will modify your Service Plan and your invoice as appropriate.

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Right to Terminate

OverDrive reserves the right to terminate this Agreement without prior notice for lack of payment or unprofessional conduct in dealing with any OverDrive staff member. “Unprofessional” shall include but not be limited to, cursing, making suggestive comments or being abusive, berating, demeaning, or treating any member of the OverDrive personnel in any role with disrespect. OverDrive or Company may give notice of cancellation 30 days prior to the end of the Initial Term for any or no reason. Though rare, OverDrive or Company may cancel the Agreement and refund any moneys remitted should a suitable Assistant not be found within 30 days of Company’s initial payment. Company agrees to hold OverDrive harmless in such an eventuality.

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Recruiting Company Personnel

Company agrees not to solicit, recruit, or hire any OverDrive Partner, Assistant, Contractor, or other Employee at any time during the life of the project or 36 months thereafter without written permission of OverDrive. Likewise, OverDrive agrees not to solicit, recruit, or hire any Partner, Paralegal, Assistant, Contractor, or other Employee at any time during the life of the project or 36 months thereafter without written permission of Company.

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Indemnity and Hold Harmless

Company (Indemnifying Party) shall defend, indemnify and hold harmless OverDrive, its affiliates, officers, directors, shareholders, agents, contractors and employees (each an Indemnified Party) from any and all claims, demands, obligations, liabilities, damages, expenses and actions of every kind and nature.

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Governing Law

This Agreement and all acts and transactions pursuant hereto and the rights and obligations of the parties hereto shall be governed, construed, and interpreted in accordance with the laws of Texas without giving effect to principles of conflicts of law. Any dispute hereunder shall be settled by binding arbitration under the rules of the American Arbitration Association (“AAA”) in Dallas, Texas. Either party may apply to AAA for the appointment of a single arbitrator to hear such dispute, with the costs of the arbitrator to be paid by the non-prevailing party, and each party paying its own legal fees and costs.

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Complete Agreement.  This Agreement sets forth the entire understanding of the parties with respect to the matters provided herein and supersedes all prior agreements or representations, be they written or verbal. Any amendments or modifications must be in writing to be valid.

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Counterparts. This agreement may be executed in two counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

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Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the heirs, executors, administrators, successors and assigns of Company and OverDrive.

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Performance under the Agreement. This is a best-efforts Agreement. OverDrive cannot project or estimate performance levels and makes no guarantee related to performance.

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Notices. All notices and reports permitted and required under this Agreement shall be in writing. These Terms and Conditions were last updated on August 8th 2023.

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